Please visit the following links to learn more about the college's policies and procedures:
Name Change: If you change your name at any point in your college career at The Citadel, you must notify the Registrar of the change. Otherwise, official documents (transcript or college diploma, for example) may be incorrect.
Student Academic Grievances
The academic grievance process of the college is reserved for the most serious alleged offenses. These matters deal not with differences of opinion, but with violations of due process; denial of individual rights; or unequal treatment or discrimination based on sex, race, color, or national origin. Students who feel that they have an academic grievance are directed first to confer with the instructor or other individual(s) involved. When this does not result in satisfaction or if this step is not feasible, the student should present the grievance in writing to the lowest appropriate level not involved in the grievance, Department Head or Associate Dean.
If the matter remains unresolved, the student may present the grievance and the attempted solution in writing to the appropriate Dean. If deemed appropriate, the Dean may appoint a Review Committee consisting of three faculty members, with one designated as chair and a student in good standing from the same student category as the grieving student.
This Committee shall have the authority to interview individuals who may have information pertaining to the grievance and to request records and materials pertaining to the grievance. In a grievance procedure, all employees and students are obligated to provide requested information to the Dean/Associate Dean/Department Head, or Review Committee. The Committee shall forward its findings and recommendations to the convening Dean who shall decide the case. The student may appeal that decision to the Provost who has the authority to settle all student grievances.
English Fluency Policy
In accordance with the laws of South Carolina, The Citadel ensures the English fluency of its teaching faculty through a two-stage review process.
1. During the interview process, each applicant will make an oral presentation before a group consisting of faculty members and students. Using a form, each participant will evaluate the candidate’s English fluency and clarity of presentation. These evaluations will be a major factor in the selection process, and should a candidate who is ultimately selected be deemed by this evaluation to have a language problem, the extent of this problem, the support to be provided the candidate by the College in addressing this problem, and the expectations for improvement in English fluency will all be clearly stated in the offer of employment.
2. Should the English fluency of a member of the faculty be challenged by a student, standard procedures for student academic grievances as described above will be followed. If a Review Committee is called for, the native language one of the faculty members will not be English.
Ownership of Intellectual Property
The Citadel has among its primary purposes teaching, research, and the expansion and dissemination of knowledge. Products of these endeavors include the development and use of intellectual property. It is the policy of the College that its faculty, staff, and students carry out their scholarly work in an open and free atmosphere that encourages publication and creation of such works without constraint but consistent with applicable laws and College policy. This policy will be in accord with the guidelines and criteria published in The American Association of University Professors’ “Statement of Copyright” (Policy Documents and Reports. Ninth Edition, 2001, or subsequent editions).
Directed Works are defined as those specifically funded or created at the direction of the College, and which may or may not include exceptional use of College resources. They are distinguished from non-directed works, which are pedagogical, scholarly, literary, or aesthetic works resulting from non-directed effort.
Exceptional Use of College Resources is defined as the provision of resources or support by the College for the creation of a work that is of a degree or nature not routinely made available to College employees. Sabbatical leaves, faculty research grants, and faculty development grants awarded by the College upon the recommendation of the Research, Faculty Development, or Sabbaticals Committees, although competitive, are routinely available to the faculty and are therefore deemed non-exceptional unless specifically designated otherwise by agreement between the originator and the Provost.
Ownership of intellectual property will reside with the originator, whether a member of the faculty, a member of the staff, or a student, unless: (a) the property is created at the specific direction of the College; or (b) the originator has made exceptional use of College resources in creating it.
At the time when the work is directed by the College or at the time when the College makes exceptional resources available to the originator of intellectual property, the Provost and the originator will together determine ownership and will negotiate a written agreement concerning that property. These determinations will be made on a case-by-case basis.
Confidentiality of Student Records
The Citadel complies with the Family Educational Rights and Privacy Act (FERPA), which affords students certain rights with respect to their education records. These rights include:
(1) The right to inspect and review the student’s education records within 45 days of the day The Citadel receives a request for access: A student should submit to the Registrar, Dean, Head of the Academic Department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The Citadel official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Citadel official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
(2) The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA:
A student who wishes to ask The Citadel to amend a record should write the official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If The Citadel decides not to amend the record as requested, The Citadel will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) The right to provide written consent before The Citadel discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
The Citadel discloses education records without a student’s prior written consent under the FERPA exception for disclosure to “school officials” with “legitimate educational interests.” A school official has a “legitimate educational interest” if the official needs to review an education record in order to fulfill his or her professional responsibilities for The Citadel. A “school official” is a person employed by The Citadel in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff), or a person or company with whom The Citadel has contracted as its agent to provide a service instead of using Citadel employees or officials (such as an attorney, auditor, or collection agent). At The Citadel, “school officials” include the Board of Visitors; the faculty; and personnel in the Offices of the President, Provost and Dean of the College, Associate Provost for Academic Affairs, Associate Provost and Dean of The Citadel Graduate College, Registrar, Vice President for Finance and Business Affairs, Director of Athletics, Director of Admissions, and Commandant. In addition, the Provost (for academic records) and the Commandant of Cadets (for disciplinary records) may give specific cadets, by virtue of their cadet duty position, limited access to the educational records of other cadets. These cadets must first attend a FERPA briefing and sign a Statement of Understanding before being provided access to other students’ educational records.
The Citadel may also disclose appropriately designated “directory information” without written consent, unless a student has advised The Citadel to the contrary. “Directory information” is information that is generally not considered harmful or an invasion of privacy if released. Directory information includes student name, local and permanent address and telephone number, e-mail address, photograph, date and place of birth, major field of study, class schedule, full or part-time status, Dean’s List and Gold Star List, ROTC branch, dates of acceptance and attendance, years in school, anticipated date of graduation, degrees and awards received, graduation honors, academic and military awards, the most recent previous educational agency or institution attended by the student, cadet company and rank, duty status, class absence status, participation in officially recognized activities and sports, weight and height of members of athletic teams, U.S. citizenship, extracurricular activities, and residency status.
The Citadel may disclose directory information to parents, the public, and outside organizations without prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. Students who do not wish to have directory information published must notify the Registrar within two weeks of the beginning of the fall semester each academic year. Requests to keep directory information confidential are valid only for the year in which they are made.
The Citadel will disclose to the alleged victim of any crime of violence the final results of any student disciplinary proceeding conducted by The Citadel against the alleged perpetrator of such crime. Both the accuser and the accused will be informed of the final outcome of any Citadel disciplinary proceeding based on an alleged sex offense.
The Citadel may also disclose to parents, without a student’s consent, alcohol or drug violations of either the College’s policies or local laws by students under 21 years of age.
The Citadel will also disclose, to the court, information from a student’s file if that student or the student’s parent has initiated legal action against the institution or if the institution has initiated legal action against the parent or student.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by The Citadel to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
A copy of the “Family Educational Rights and Privacy Act,” as amended, and details of the Citadel policy on maintaining and disclosing student records may be obtained from the Office of the General Counsel.